Users and Permissions


Go to Accounts – User – Create / Edit.


Assigning Permission Templates

Users are created at account level and given permission for specific companies as required. The following permissions can be set up.

Under the Permission tab, select the company you wish to assign the user permission to – and then choose the ‘Permission Role’ you wish to assign. Users are assigned permission templates. Users can be given fine grained permission to exactly control what the user is allowed to create / edit / view / print.


Other Permissions that can be assigned to users:

  1. Users can be given restricted to create / edit back dated transactions for a certain no of days
  2. Users can be restricted to access RealBooks from specified locations by specifying the IP address.
  3. Users can be given permission for accessing branches / segments for creating transactions / viewing reports, where branch / segment is enabled.
  4. Users can be restricted from accessing certain ledgers fin accounting transactions and viewing reports.


Back dated entry / edit permission

Back Dated Entry and Edit permission can be set as a System Default (defined under Configuration tab), Limited Days (please define a number) or Unlimited days.


Creating Permission Templates

Permissions can be set up at page level and action level. All permission have to be specifically given for user to be able to access the system. Permissions can be given for the following actions:

  1. Create
  2. View
  3. Edit
  4. Delete
  5. Print

Go to Masters – Accounts – Permissions – Create

This will show you a screen with a list of all the different modules, screens of Masters, Transactions and Reports with their Create / View / Edit and Delete rights.

In the Permission Group box – give a name to the Permission type you want to create – it could be something like View Access Only, Sale Entry, Full Access, etc.

You can check and uncheck the boxes you wish to give permission for under Masters, Transaction, Reports and Miscellaneous. Once done, click Save (Ctrl +s).

Once permissions have been created, these need to get assigned to users. The same permission levels can be assigned to multiple users.