Purchase Return

Index

Mandatory Fields

To Create a Purchase  Return Transaction following fields are compulsory

#Filed NameDescription
1Voucher TypeSelect the Voucher Type as Purchase Return
2DateSelect the Date of Accrual of purchase return
3Voucher NumberManual/Auto as configured in the Voucher Master
4Purchase LedgerSelect the purchase account to be Credited
5Party NameSelect the Creditor to be Debited for Purchase Return
6GodownSelect the Godown in the which the return is being made
7Item NameSelect the Item which is being returned Note Item if not existing in the Master can be created by keeping the focus not he item tab and press CLTR+C
8RateType the Rate of Each item returned
9QuantityType the Quantity of return


Optional Fields

To Create a Purchase Return Transaction following  field are optional

#Field NameDescription
1Tax TypeSelect the Tax Type from the Options Given
2BrokerType the Broker's Name if Any
3L.C.Number & DateType the Letter of cRedit Number and Date
4Reference No.Type the Purchase Return Invoice Number
5Reference DateType the Purchase Return Invoice Date,If nothing Default Voucher Date
6AccountsEnter the Accounting entry for the Return made.example Frieght,Discount received etc

Customisation

 Create a Transaction

  1.  Navigate to Transaction Menu , Inventory and Purchase Return.
  2. Fill in the Mandatory Fields and Save .

 Edit a Transaction

A Purchase Return transaction can be edited in three ways

Ledger Report

  1. Open the Ledger Report of the Party  to whom the Purchase Return was made .
  2. Filter the Date and click on Search.
  3. Select the Entry go to the extreme right of the screen and click on the options menu and select Voucher edit or press Enter on the entry to be edited.
  4. After editing the data click on Submit to Save the changes.

Day Book

  1. Navigate to Day Book Report.
  2. Filter the data by either Voucher Date/Date of Creation
  3. Select the Entry go to the extreme right of the screen and click on the options menu and select Voucher edit or press Enter on the entry to be edited.
  4. After editing the data click on Submit to Save the changes.

 Purchase Sale Register

  1. Navigate to the Purchase Sale Register.
  2. Select Voucher Wise and filter the voucher type to Purchase Return.
  3. Search the Party to whom the Purchase Return was made.
  4. Filter the date for the Search and click on Search.
  5. Select the Entry go to the extreme right of the screen and click on the options menu and select  Edit or press Enter on the entry to be edited.
  6. After editing the data click on Submit to Save the changes.

 Delete a Transaction 

A Purchase Return transaction can be deleted in two ways

Ledger Report

  1. Open the Ledger Report of the Party  to whom the Purchase Return was made .
  2. Filter the Date and click on Search.
  3. Select the Entry go to the extreme right of the screen and click on the options menu and select Edit or press Enter on the entry to be deleted.
  4. Once the entry opens click Ctrl +Del.
  5. Click on OK to delete the entry .

Day Book

  1. Navigate to Day Book Report.
  2. Filter the data by either Voucher Date/Date of Creation
  3. Select the Entry go to the extreme right of the screen and click on the options menu.to be deleted or press Enter on the entry to be deleted.
  4. Once the entry opens click Ctrl +Del.
  5. Click on OK to delete the entry .

 Search/View a Transaction 

A Purchase Return transaction can be viewed in three ways

Ledger Report

  1. Open the Ledger Report of the Party  to whom the Purchase Return was made .
  2. Filter the Date and click on Search.
  3. Select the Entry and press or press Enter on the entry to be viewed.

Day Book

  1. Navigate to Day Book Report.
  2. Filter the data by either Voucher Date/Date of Creation.
  3. Select the Entry and press V  or press Enter on the entry to be viewed.

Purchase Sale Register

  1. Navigate to the Purchase Sale Register.
  2. Select Voucher Wise and filter the voucher type to Purchase Return.
  3. Search the Party to whom the purchase return was made.
  4. Filter the date for the Search and click on Search.
  5. Select the Entry and press or press Enter on the entry to be viewed.

Use Cases 

 Returned  50 tonnes of Alumunium Ingots  purchased for Rs.7500 per tonnes.

General

  • Select the voucher type as Purchase Return.
  • Filter the Date.
  • Select the Tax type (optional).
  • Filter the Reference Date (optional).
  • Select the Purchase Ledger as Purchase (Raw Material) and Party Ledger.

Item

  • Select the Godown in which return is being made and Item as Alumunium
  • Fill in the Quantity and Rate
  • Press Enter to Add more rows for additional items returned.

Accounts

Record any accounting expense effecting the purchase return such as Freight,Discount etc.

Tax and Discount

Not clear how to structure the content

Import

Not clear

Export

Day Book (to be linked with respective posts)

Purchase Sale Register (to be linked with respective posts)

Ledger Report (to be linked with respective posts)

Permission