Sale

 Index

 

Mandatory Fields

To Create a Sale  Transaction following fields are compulsory

#Filed NameDescription
1Voucher TypeSelect the Voucher Type as Sale
2DateSelect the Date of Accrual of Sale
3Voucher NumberManual/Auto as configured in the Voucher Master
4Sale LedgerSelect the Sale account to be Credited
5Party NameSelect the Debtor to be Debited for Purchase
6GodownSelect the Godown from where the Sale is being made
7Item NameSelect the Item which is being Sold Note Item if not existing in the Master can be created by keeping the focus not he item tab and press CLTR+C
8RateType the Rate of Each item Sold
9QuantityType the Quantity Sold

Optional Fields

To Create a Sale Transaction following  field are optional

#Field NameDescription
1Tax TypeSelect the Tax Type from the Options Given
2BrokerType the Broker's Name if Any
3L.C.Number & DateType the Letter of Credit Number and Date
4Payment TermPayment cycle days
5Preparation DateIf any Specific Record of Date Time of Issue of Invoice needs to be maintained.
6AccountsEnter the Accounting entry for sale made.example Frieght,Discount received etc

 

Customisation

 Create a Transaction

  1.  Navigate to Transaction Menu , Inventory and Sale.
  2. Fill in the Mandatory Fields and Save .

 Edit a Transaction

A Sale transaction can be edited in three ways

Ledger Report

  1. Open the Ledger Report of the Party  to whom the Sale was made .
  2. Filter the Date and click on Search.
  3. Select the Entry go to the extreme right of the screen and click on the options menu and select Voucher edit or press Enter on the entry to be edited.
  4. After editing the data click on Submit to Save the changes.

Day Book

  1. Navigate to Day Book Report.
  2. Filter the data by either Voucher Date/Date of Creation
  3. Select the Entry go to the extreme right of the screen and click on the options menu and select Voucher edit or press Enter on the entry to be edited.
  4. After editing the data click on Submit to Save the changes.

 Purchase Sale Register

  1. Navigate to the Purchase Sale Register.
  2. Select Voucher Wise and filter the voucher type to Sale.
  3. Search the Party from whom the sale was made.
  4. Filter the date for the Search and click on Search.
  5. Select the Entry go to the extreme right of the screen and click on the options menu and select  Edit or press Enter on the entry to be edited.
  6. After editing the data click on Submit to Save the changes.

 Delete a Transaction 

A Sale transaction can be deleted in two ways

Ledger Report

  1. Open the Ledger Report of the Party  to whom the Sale was made .
  2. Filter the Date and click on Search.
  3. Select the Entry go to the extreme right of the screen and click on the options menu and select Edit or press Enter on the entry to be deleted.
  4. Once the entry opens click Ctrl +Del.
  5. Click on OK to delete the entry .

Day Book

  1. Navigate to Day Book Report.
  2. Filter the data by either Voucher Date/Date of Creation
  3. Select the Entry go to the extreme right of the screen and click on the options menu.to be deleted or press Enter on the entry to be deleted.
  4. Once the entry opens click Ctrl +Del.
  5. Click on OK to delete the entry .

 Search/View a Transaction 

A Sale transaction can be viewed in three ways

Ledger Report

  1. Open the Ledger Report of the Party  to whom the Sale was made .
  2. Filter the Date and click on Search.
  3. Select the Entry and press or press Enter on the entry to be viewed.

Day Book

  1. Navigate to Day Book Report.
  2. Filter the data by either Voucher Date/Date of Creation.
  3. Select the Entry and press V  or press Enter on the entry to be viewed.

Purchase Sale Register

  1. Navigate to the Purchase Sale Register.
  2. Select Voucher Wise and filter the voucher type to Sale.
  3. Search the Party to whom the Sale was made.
  4. Filter the date for the Search and click on Search.
  5. Select the Entry and press or press Enter on the entry to be viewed.

 

Use Cases 

Sold 5 pieces Motor component for Rs.23450/- each

General

  • Select the voucher type as Sale.
  • Filter the Date.
  • Select the Tax type (optional).
  • Select the Preparation (optional).
  • Select the Sale Ledger as Sale (Motor Component) and Party Ledger.

Item

  • Select the Godown  of Sale and Item as Motor Component
  • Fill in the Quantity and Rate
  • Press Enter to Add more rows for additional items Sold.

Accounts

Record any accounting expense effecting the Sale such as Freight,Discount etc.

Tax and Discount

Not clear how to structure the content

Import

Not clear

Export

Day Book (to be linked with respective posts)

Purchase Sale Register (to be linked with respective posts)

Ledger Report (to be linked with respective posts)

Permission