Purchase

 Index

 

Mandatory Fields

To Create a Purchase  Transaction following fields are compulsory

#Filed NameDescription
1Voucher TypeSelect the Voucher Type as Purchase
2DateKey in the date you want this voucher entry to reflect in your books
3Voucher NumberManual/Auto as configured in the Voucher Master
4Reference NoEnter the bill no.
5Reference DateEnter the bill date
6Purchase LedgerSelect the purchase account to be Debited
7Party NameSelect the Creditor to be Credited for Purchase
8GodownSelect the Godown in the which the Purchase is being made
9Item NameSelect the Item which is being Purchased. Note: If the Item name has not been created, you can create it by keeping the focus in the item box and press CLTR+C
10RateType the Rate of Each item Purchased
11QuantityType the Quantity of Purchase

Optional Fields

To Create a Purchase Transaction following  field are optional

#Field NameDescription
1Tax TypeSelect the Tax Type from the Options Given
2BrokerType the Broker's Name if Any
3L.C.Number & DateType the Letter of cRedit Number and Date
4Reference No.Type the Purchase Invoice Number
5Reference DateType the Purchase Invoice Date,If nothing Default Voucher Date
AccountsEnter the Accounting entry for the purchase made.example Frieght,Discount received etc

Create a Purchase Transaction

  1.  Navigate to Transaction Menu , Inventory and Purchases. Short key: [`+p].
  2. Fill in the Fields as described above and Save (Ctrl + s).

Access a purchase transaction

  1. Ledger Report: Via the Purchase Ledger or the Party Ledger from whom the purchase had been made
  2. Day Book: Get the list of all transactions for a certain date range. Select the transaction and open to edit
  3. Purchase Sale Register: List of all Purchases and Sales for a given period. Open the Ledger Report of the Party  to whom the Purchase was made .

 Edit a Transaction

The Edit screen of a Purchase transaction can be accessed from multiple reports as described above. The Ledger Report, Day Book and Purchase Sale Register all list out the entries. From the list of entries, select the entry and hit Enter or click on the entry you want to Edit.

Once you have opened the transaction in Edit Mode, make the necessary changes, then click Save (Ctrl + s).

 Delete a Transaction 

Once the transaction has been opened in Edit mode, Select Option (top right) and Select Delete Voucher. Short key: Alt+o, then Ctrl + d

 Search/View a Transaction 

The View screen of a Purchase transaction can be accessed from multiple reports as described above. The Ledger Report, Day Book and Purchase Sale Register all list out the entries. From the list of entries, select the entry and hit ‘v’ from your keyboard and the entry shall open in view (non editable) mode

Use Cases 

Purchased 500 tonnes of Alumunium Ingots for Rs.7500 per tonnes.

General

  • Select the Purchase Ledger as Purchase (Raw Material) and Party Ledger.
  • Filter the Date.
  • Select the Tax type (optional).
  • Filter the Reference Date (optional).
  • Select the voucher type as Purchase.

Item

  • Select the Godown and Item as Alumunium
  • Fill in the Quantity and Rate
  • Press Enter to Add more rows for additional items purchased.

Accounts

Record any accounting expense effecting the purchase such as Freight,Discount etc.

Tax and Discount

Not clear how to structure the content

Day Book (to be linked with respective posts)

Purchase Sale Register (to be linked with respective posts)

Ledger Report (to be linked with respective posts)

Permission